MINUTES
The Village of Evendale
Regular Council Meeting
December 10th, 2013
A public hearing: An appeal of a decision of the Village of Evendale Board of Zoning has been filed with Village Council for property located at 3040 Inwood Drive.
Public hearing for 2014 Village of Evendale Budget was opened by Mayor Apking. No comments were made by the public. Motion to close the public hearing was made by Ms. Hartman, seconded by Mr. Albrinck and unanimously approved.
Public hearing was held for: An appeal of a decision of the Village of Evendale Board of Zoning has been filed with Village Council for property located at 3040 Inwood Drive was opened by Mayor Apking. Mrs. Dover addressed council stating her reasons for overturning the decision for the Village of Evendale Board of Zoning. Mrs. Dover handed out her concerns in writing which will be attached to the minutes. Motion to close the public hearing was made by Mr. Puthoff, seconded by Mr. Albrinck and unanimously approved.
The Village of Evendale Regular Council Meeting was called to order by Mayor Don Apking at 7:00pm.
Roll call- The following council members were present: Mayor Don Apking, Mr. Bill Puthoff, Mr. John Ranz, Jr., Mr. Jeff Albrinck, Mr. Richard Finan, Ms. Catherine Hartman and Mr. Chris Schaefer. Also present: Police Chief Niel Korte; Fire Chief, Mike Hauck; Village Solicitor, Tim Burke, Assistant to the Mayor, Jack Cameron, Recreation Director Dave Nichols and CFO Cynthia Caracci.
Mayor Apking presented the consent calendar. The motion to accept the amended consent calendar was made by Mr. Finan, seconded by Ms. Hartman and unanimously approved.
Committee Reports:
Police, Fire, Recreation Council Committee: Mr. Albrinck stated the committee reviewed the capital expenditures. In 2015 the communications equipment will need to be replaced for police and fire department. Council should recognize that this will be an expenditure of around $500,000.
Finance, Administration, Service, Engineering and GHF Committee:
Financial report for November states that tax receipts were $901,640. Surplus for November is $194,690 and YTD surplus $1,142,611. The committee discussed emergency clauses. The clause is necessary to keep the department running. Most passed are finance, employment and contract issue. When a committee makes a recommendation on an ordinance the committee will make a recommendation to add or not add an emergency. The committee agrees to add “dead trees” to the property maintenance code.
Presentation of Ordinances and Resolutions:
The Mayor presented ORD. # 13-63
ORDINANCE UPHOLDING THE APPEAL OF DOROTHY J. DOVER, TRUSTEE, BROUGHT ON BEHALF OF THE DONALD V. DOVER TRUST OF THE DECISION OF THE EVENDALE BOARD OF ZONING APPEALS REGARDING 3040 INWOOD DRIVE AND DECLARING AN EMERGENCY. Mr. Finan abstained on this ordinance on advice of counsel. There was no motion to read Ord. 13-63 by title only.
The Mayor presented ORD. # 13-64 ORDINANCE DENYING THE APPEAL OF DOROTHY J. DOVER, TRUSTEE, ON BEHALF OF THE DONALD V. DOVER TRUST FROM THE DECISION OF THE EVENDALE BOARD OF ZONING APPEALS REGARDING THE BUILDING AT 3040 INWOOD DRIVE AND DECLARING AN EMERGENCY. Mr. Finan abstained on this ordinance on advice of council.
A motion to read ORD #13-64 by title only was made by Ms. Hartman, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to suspend the second and third readings of ORD #13-64 was made by Mr. Ranz, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to agree to the emergency section is made by Ms. Hartman, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to adopt ORD #13-64 was made by Mr. Ranz, seconded by Mr. Albrinck and unanimously approved on roll call. Mayor Apking declared ORD #13-64 adopted as an emergency. Mrs. Dover was advised that she will be notified by the building commissioner on the time frame to take her home down. Mr. Burke advised Mrs. Dover that she has 30 days to appeal this matter to the court of common pleas of Hamilton County and should
consult with her attorney regarding further action.
Mr. Puthoff made the motion to table Ord. #13-63, seconded by Mr. Albrinck and unanimously approved.
The Mayor presented ORD. #13-73
ORDINANCE APPOINTING MORGAN ROSSELOT AS A VILLAGE OF EVENDALE POLICE OFFICER AND DECLARING AN EMERGENCY. Discussion: This officer is being hired in anticipation of another officer retiring.
A motion to read ORD #13-73 by title only was made by Mr. Finan, seconded by Mr. Schaefer and unanimously approved on roll call. A motion to suspend the second and third readings of ORD #13-73 was made by Mr. Puthoff, seconded by Mr. Ranz and unanimously approved on roll call. A motion to agree to the emergency section is made by Mr. Schaefer, seconded by Ms. Hartman and unanimously approved on roll call. A motion to adopt ORD #13-73 was made by Mr. Schaefer, seconded by Mr. Ranz and unanimously approved on roll call. Mayor Apking declared ORD #13-73 adopted as an emergency.
Officer Rosselot introduced his family and provided his background. He is from West Chester, attended Moeller HS and Middletown Christian, graduate of Otterbein University with a BA in Physiology and a recent graduate from the Police Academy.
The Mayor presented ORD. # 13-65
ORDINANCE MAKING ANNUAL APPROPRIATIONS FOR CURRENT EXPENSES AND FOR THE FISCAL YEAR ENDING DECEMBER 31, 2014 AND DECLARING AN EMERGENCY. A motion to read ORD #13- 65 by title only was made by Mr. Albrinck, seconded by Mr. Schaefer and unanimously approved on roll call. A motion to suspend the second and third readings of ORD #13- 65 was made by Mr. Puthoff, seconded by Ms. Finan and unanimously approved on roll call. A motion to agree to the emergency section is made by Mr. Finan, seconded by Ms. Hartman and unanimously approved on roll call. A motion to adopt ORD #13- 65 was made by Mr. Albrinck, seconded by Mr. Puthoff and unanimously approved on roll call. Mayor Apking declared ORD #13- 65 adopted as an emergency.
The Mayor ORD. #13-66
ORDINANCE REPEALING ORDINANCE #13-31 WHICH PROVIDED FOR SALARY INCREASES FOR MEMBERS OF EVENDALE VILLAGE COUNCIL COMMENCING ON JANUARY 1, 2014 AND DECLARING AN EMERGENCY. Ord. #13-66 and Ord. #13-67 will be first reading.
A motion to read ORD #13-66 by title only was made by Ms. Hartman, seconded by Mr. Schaefer and unanimously approved on roll call.
The Mayor presented ORD. #13-67
ORDINANCE REQUESTING THE BOARD OF ELECTIONS TO PLACE A REFERENDUM ON THE NOVEMBER 2014 BALLOT TO DETERMINE WHETHER OR NOT ORDINANCE 2013-31 SHALL BE REPEALED.
A motion to read ORD #13-66 by title only was made by Mr. Schaefer, Ms. Hartman seconded by and unanimously approved on roll call.
The Mayor presented ORD. # 13-68
ORDINANCE AUTHORIZING MAYOR TO HIRE PART-TIME EMPLOYEES AND SETTING PAY RATES AND DECLARING AN EMERGENCY. Mr. Puthoff abstained from this ordinance. A motion to read ORD #13-68 by title only was made by Mr. Albrinck, seconded by Mr. Finan and unanimously approved on roll call. A motion to suspend the second and third readings of ORD #13-68 was made by Mr. Schaefer, seconded by Mr. Finan and unanimously approved on roll call. A motion to agree to the emergency section is made by Mr. Finan, seconded by Mr. Schaefer, and unanimously approved on roll call. A motion to adopt ORD #13-68 was made by Mr. Schaefer, seconded by Mr. Finan and unanimously approved on roll call. Mayor Apking declared ORD #13-68 adopted as an emergency.
The Mayor presented ORD. # 13-69
APPROVING AN APPROPRIATION IN THE GENERAL FUND TO COVER ADDITIONAL RETIREMENT EXPENSE IN THE LEGISLATIVE DEPARTMENT AND DECLARING AN EMERGENCY. Discussion: This is for an under appropriated line item. A motion to read ORD #13-69 by title only was made by Ms. Hartman, seconded by Mr. Finan and unanimously approved on roll call. A motion to suspend the second and third readings of ORD #13-69 was made by Mr. Finan, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to agree to the emergency section is made by Mr. Finan, seconded by Mr. Puthoff, and unanimously approved on roll call. A motion to adopt ORD #13-69 was made by Mr. Schaefer, seconded by Mr. Albrinck and unanimously approved on roll call. Mayor Apking declared ORD #13-69 adopted as an emergency.
The Mayor presented ORD. # 13-70
APPROVING AN APPROPRIATION IN THE GENERAL FUND TO COVER ADDITIONAL SALARY EXPENSE IN THE POLICE DEPARTMENT AND DECLARING AN EMERGENCY. Discussion: This is for an under appropriated salary line item. A motion to read ORD #13-70 by title only was made by Mr. Finan, seconded by Mr. Albrinck, and unanimously approved on roll call. A motion to suspend the second and third readings of ORD #13-70 was made by Mr. Albrinck, seconded by Mr. Schaefer and unanimously approved on roll call. A motion to agree to the emergency section is made by Mr. Finan, seconded by Mr. Puthoff, and unanimously approved on roll call. A motion to adopt ORD #13-70 was made by Mr. Puthoff, seconded by Mr. Albrinck and unanimously approved on roll call. Mayor Apking declared ORD #13-70 adopted as an emergency.
The Mayor presented ORD. #13- 71
ORDINANCE MAKING VARIOUS APPOINTMENTS TO BOARDS AND COMMISSIONS WITHIN THE VILLAGE OF EVENDALE AND DECLARING AN EMERGENCY. A motion to read ORD #13-71 by title only was made by Mr. Schaefer seconded by Ms. Hartman and unanimously approved on roll call. A motion to suspend the second and third readings of ORD #13-71 was made by Mr. Finan, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to agree to the emergency section is made by Mr. Schaefer, seconded by Mr. Albrinck, and unanimously approved on roll call. A motion to adopt ORD #13-71 was made by Mr. Schaefer, seconded by Mr. Finan and unanimously approved on roll call. Mayor Apking declared ORD #13-71 adopted as an emergency.
The Mayor presented ORD. # 13-72
ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH INFORMATION DESIGN, INC. FOR THE PURPOSE OF ESTABLISHING THE ABILITY TO MAKE ONLINE PAYMENTS TO THE VILLAGE OF EVENDALE AND DECLARING AN EMERGENCY. Discussion: Mr. Finan questioned why there is an “emergency clause” on this ordinance. Ms. Caracci addressed council that the work to begin writing the software cannot begin until the contract is signed. She would like to start using the software at the beginning of 2014. Mr. Finan does not object to the ordinance but objects to the emergency clause.
A motion to read ORD #13-72 by title only was made by Ms. Hartman, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to suspend the second and third readings of ORD #13-72 was made by Mr. Ranz, seconded by Mr. Albrinck and approved on roll call with a “no” vote from Mr. Finan. A motion to agree to the emergency section is made by Mr. Albrinck, seconded by Ms. Hartman, and approved on roll call with a “no” vote from Mr. Finan. A motion to adopt ORD #13-72 was made by Mr. Puthoff, seconded by Mr. Schaefer and approved on roll call with a “no” vote from Mr. Finan. Mayor Apking declared ORD #13-72 adopted as an emergency.
The Mayor presented RES. # 13-12
A RESOLUTION APPOINTING SPECIALISTS IN THE FIRE, POLICE AND SERVICE DEPARTMENTS FOR 2014 AND DECLARING AN EMERGENCY. Discussion: Mr. Ranz asked if there should be a specialist in each department to handle the website. The compensation for each specialist is $750. The recreation department site needs to be updated on a more consistent manor. This will be addressed in the recreation committee and recreation commission. Mr. Finan would like for council to address the website maintenance and it can be discussed at committee meeting. A motion to read RES. #13-12 by title only was made by Mr. Puthoff, seconded by Ms. Hartman and unanimously approved on roll call. A motion to suspend the second and third readings of RES. #13-12 was made by Mr. Albrinck, seconded by Mr. Puthoff and unanimously approved
on roll call. A motion to agree to the emergency section is made by Ms. Hartman, seconded by Mr. Finan, and unanimously approved on roll call. A motion to adopt RES. #13-12 was made by Mr. Finan, seconded by Mr. Albrinck and unanimously approved on roll call. Mayor Apking declared RES. #13-12 adopted as an emergency.
The January council meeting is changed to January 21st, 2014 at 7:30.
A motion to adjourn was made by Ms. Finan and seconded by Hartman and unanimously approved on roll call.
Meeting was adjourned at 7:45 pm.
_______________________
Mayor
Attest:
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Village Clerk
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